Reducing paper - the Paperless Office

Whether you are preparing for relocation or expansion, you may find that the paper filing systems in your organisation take up too much space. This section provides some hints on getting the paperless (or really) less paper office.

The amount of on-site storage of paper documents can be reduced by:

(i) the introduction of image processing and/or

(ii) the electronic retention of computer generated documents and/or

(iii) the backfile conversion of paper archives to scanned image and/or

(iv) the selection of an off-site archive facility and/or

(v) the use of different filing equipment and/or

(vi) the use of databases instead of paper records if possible

(vii) the secure destruction of documents that are no longer required to be retained for business, legal or regulatory purposes. Ultimately, a critical decision is required on which records need to be accessible, for what purpose.

Such initiatives will of course also help reduce the costs and productivity issues associated with creating, filing, finding and storing paper documents. Generally, a document management strategy will help you to reduce the business risks associated with a dependence on paper.

Please also see our complementary information resource, The Document Site

Select a statement that you feel applies to you:

I am interested in Document Image Processing

I am interested in Backfile Conversion

I am interested in offsite Archive Storage

I am interested in Capturing Computer Generated Documents

I am interested in Document Retention

I am interested in Reducing Risk

I am interested in new Paper Filing Systems

I am interested in a new Database